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*** Toastmasters : sign-in to Members section to help you find replacement for un-fulfilled roles *** |
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As Toastmaster of the week, you face the task of introducing the other members of the program. If the Toastmaster does not perform the duties well, an entire meeting can end in failure. Therefore, this task is not usually assigned to a member until he or she is quite familiar with the club and its procedures. The primary duty of the Toastmaster is to act as a genial host and conduct the entire program. Program participants should be introduced in such a manner as to prepare the audience to listen with excitement and rapt attention. It is the Toastmaster who creates an atmosphere of interest, expectation and receptivity.
Prior to the meeting
Select a themefor the meeting and prepare a preamble speech (about 3 minutes). Confirm roles of the meeting officials and look for replacements.
Call the Table Topics master to discuss his or her duties. Also provide the Table Topics master with a list of program participants to insure these people will not be called on for Topics responses.
Call all speakers in advance to remind them that they are speaking. Interview them to find out their speech title, manual project number, purpose to be achieved, time requested, and something interesting about themselves which you can use when introducing them (job, family, hobbies, education, why this topic to this audience, etc.)
Call the general evaluator to confirm the assignment. Ask the general evaluator to call the other members of the evaluation team (speech evaluators, timer & grammarian) to remind them of their responsibilities.
Prepare introductions for each speaker. A proper introduction is important to the success of the speaker's presentation. To prepare a good introduction, refer to "Introducing the Speaker," included in this packet.
Prepare remarks which can be used to bridge the gaps between program segments. You may never use them, but you should be prepared to avoid possibly awkward periods of silence.
Remember that performing as Toastmaster is one of the most valuable experiences in your club work. The assignment requires careful preparation in order to have a smoothly run meeting.
Prepare the meeting agenda for distribution at the meeting. Print 25 copies for the meeting.
At the meeting
Arrive early in order to finish any last-minute details. Check with the speakers for any last-minute changes. Distribute agendas. Sit near the head of the table and have your speakers do likewise for quick and easy access to the lectern.
During the meeting
Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.
Always lead the applause before and after the Topics session, each prepared speaker, and the general evaluator.
Remain standing near the lectern after your introduction until the speaker has acknowledged you and assumed control of the meeting; then be seated.
Introduce the general evaluator as you would any speaker; the general evaluator will then introduce the other members of the evaluation team.
Introduce the Table Topics master as you would any speaker. If the Table Topics master forgets to call for the timer's report and vote for best Topics Speaker, you do it. Introduce each speaker in turn. At the conclusion of the speaking program, request a minute of silence to allow members and guests to provide simple written evaluation. Briefly reintroduce the general evaluator. Ask for guests' feedback of the meeting as well as any new club business. Adjourn the meeting.
Resources
Introducing the Speaker (Code 111)
Chairman (200)
Patterns In Programming (Code 1314)
When You're the Introducer (Code 1167-E)
| | Date | Name | | Thu, Jul 02, 20 | Helen D | | Thu, Jul 09, 20 | Tukaram Khade | | Thu, Jul 16, 20 | Miguel Salmoran | | Thu, Jul 23, 20 | Rose Xu | | Thu, Jul 30, 20 | David Cheung | | Thu, Aug 06, 20 | Helen D | | Thu, Aug 13, 20 | Victoria Barclay | | Thu, Aug 20, 20 | Tukaram Khade | | Thu, Aug 27, 20 | Andreea Bojinca | | Thu, Sep 03, 20 | Victoria Barclay | | Thu, Sep 10, 20 | David Cheung | | Thu, Sep 17, 20 | Michael Gayi | | Thu, Oct 01, 20 | Miguel Salmoran | | Thu, Oct 08, 20 | Ritika A | | Thu, Oct 15, 20 | Victoria Barclay | | Thu, Oct 22, 20 | Andreea Bojinca | | Thu, Nov 05, 20 | Miguel Salmoran | | Thu, Nov 12, 20 | Michael Gayi | | Thu, Nov 19, 20 | Roger Rushemeza | | Thu, Nov 26, 20 | Miguel Salmoran | | Thu, Dec 03, 20 | Victoria Barclay | | Thu, Dec 10, 20 | Andreea Bojinca | | Thu, Jan 07, 21 | David Cheung | | Thu, Jan 14, 21 | Victoria Barclay | | Thu, Jan 28, 21 | Michael Gayi | | Thu, Feb 04, 21 | David Cheung | | Thu, Feb 11, 21 | Roger Rushemeza | | Thu, Feb 18, 21 | David Cheung | | Thu, Feb 25, 21 | Victoria Barclay | | Thu, Mar 04, 21 | Helen D | | Thu, Mar 11, 21 | Andreea Bojinca | | Thu, Mar 18, 21 | David Cheung | | Thu, Mar 25, 21 | Sunday Asha | | Thu, Apr 01, 21 | David Cheung | | Thu, Apr 15, 21 | David Cheung | | Thu, Apr 22, 21 | Andreea Bojinca | | Thu, Apr 29, 21 | Sunday Asha | | Thu, May 06, 21 | Victoria Barclay | | Thu, May 13, 21 | Rose Xu | | Thu, May 20, 21 | David Cheung | | Thu, Jun 17, 21 | David Cheung | | Thu, Jun 24, 21 | Victoria Barclay | | Thu, Jul 08, 21 | Ritika A | | Thu, Jul 22, 21 | Michael Gayi | | Thu, Jul 29, 21 | Helen D | | Thu, Aug 05, 21 | Andreea Bojinca | | Thu, Aug 12, 21 | Victoria Barclay | | Thu, Aug 19, 21 | Rose Xu | | Thu, Aug 26, 21 | Sunday Asha |
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